Job Title: Executive Assistant
Code: InfoEA001
Location: Sadashiva Nagar Bengaluru (Onsite)
Experience: 5 to 10 years
We are seeking a highly efficient, reliable, and discreet Executive Assistant to provide comprehensive
administrative and strategic support to the Chairman & Managing Director (CMD). This role demands
a high level of professionalism, excellent organizational skills, and the ability to handle complex
schedules, confidential information, and high-level stakeholder coordination.
Key Responsibilities:
1. Executive Support:
∙Manage and maintain the CMD’s schedule, appointments, and travel arrangements.
∙Prepare and edit correspondence, communications, presentations, and other documents.
∙Organize and coordinate meetings, conferences, and offsite engagements.
∙Handle all incoming and outgoing communications on behalf of the CMD.
2. Strategic Coordination:
∙Act as the CMD’s liaison with internal departments, board members, senior executives,
clients, and partners.
∙Assist in preparing reports, board presentations, and briefing materials for internal and
external meetings.
∙Follow up on action items from meetings and ensure timely execution by relevant
stakeholders.
3. Travel & Event Management:
∙Plan and oversee all aspects of business travel, including itineraries, visas, logistics, and
accommodations.
∙Coordinate high-level meetings, company events, and CMD’s participation in conferences or
external forums.
4. Confidentiality & Discretion:
∙Manage sensitive information with the highest level of confidentiality and professionalism.
∙Handle personal tasks and special assignments as required by the CMD.
5. Administrative Excellence:
∙Maintain filing systems, databases, and records efficiently.
∙Track and manage expenses, budgets, and reimbursements for CMD-related activities.
∙Ensure smooth office operations and coordination with administrative teams.
Qualifications & Experience:
∙Bachelor’s degree in Business Administration or related field (Master’s degree preferred).
∙Exceptional written and verbal communication skills.
∙High proficiency in MS Office (Word, Excel, PowerPoint, Outlook); familiarity with tools like
Google Workspace, Zoom, and scheduling platforms.
∙Strong organizational skills with the ability to multitask and prioritize.
∙Ability to remain calm under pressure, solve problems proactively, and work independently.
∙Trustworthy, flexible, and highly dependable.
What We Offer:
∙Opportunity to work directly with the CMD on key business initiatives.
∙Exposure to high-level decision-making and corporate governance.
∙Competitive compensation and benefits.
∙A professional, growth-oriented, and supportive work environment.